Trip Logs

Notice

This page contains general information and will be detailed and illustrated on Nov 24th.

Log your trips to track mileage and fuel usage.

Navigation Path

• ERP → Transport → Trip Logs

Required Permissions

• Transport View (minimum)

Page Overview

This page is built around vehicle handovers and the trips recorded under them:

• Expand a handover row to see its trip entries
• Add a trip entry to a handover
• Complete missing cost tracking (Cost Center / Project Code) when required
• Generate a consolidated trip log report (if enabled)

Filters and Tabs

• Tabs: All / Active / Completed (depending on UI)
• Filters panel may include:
  • Vehicle
  • User/Driver
  • Date range (from/to)

Logging a Trip

After completing a trip:

1. Go to Transport > Trip Logs.
2. Click Add Log.
3. Select the Vehicle.
4. Enter the Start Odometer and End Odometer readings.
   • Note: Start odometer should match the previous end odometer.
5. Enter the Distance (calculated automatically usually).
6. Enter Fuel Consumed (if applicable).
7. Add any Notes about the trip.
8. Click Save.

Add Trip Modal (TripLogModal)

Typically opened from the grid action cell (e.g. Add Trip).

Common fields:

• Trip date
• Departure / Arrival (if enabled)
• Purpose (if enabled)
• Distance (km)
• Notes

Cost Tracking Modal (CostTrackingModal)

Some operations require cost tracking on a handover (at least one):

• Cost Center
• Project Code

If cost tracking is missing, the UI highlights it and prompts you to fill it in.

Generate Trip Log (TripLogGenerationModal)

If enabled, you can select handovers and generate a consolidated trip log.

Important validation:

• If cost tracking is missing, generation is blocked and you will see an error.

History

You can view the history of all trips for a vehicle to track usage patterns and maintenance needs.

Common Interactions

Cell actions

• Expand: expand/collapse a handover row to load/show its trips
• Add Trip: opens Add Trip modal for the selected handover
• Add/Edit Cost: opens Cost Tracking modal

Double-click / Right-click

• Depending on the list/grid implementation, double-click may open details/edit.
• If a context menu is enabled in this grid, right-click a row to access actions (Edit/Copy/…).